Business
Challenges |
EDMS
helps the following improvements |
Save business running
cost
In order to comply
the regulatory requirements, more documents or information
are required to retain. Managing paper documents in traditional
filing cabinets is very costly in term of storage space
and information retrieval and sharing. |
- Maintain all documents in one
single repository for instant retrieval
- Save storage space as digital storage
is relatively cheaper
- Save time for document distribution
and sharing as electronic document can be sent via
email or share on web-based
- Save labor cost on archiving of
physical records as EDMS supports CD archiving.
The time and cost saved by EDMS
have cumulative benefits productivity and client service. |
Improve response
time
Certain features
of EDMS allow information sharing more efficient and effective
among organizations and thus improve the response time
within internal organization and to external third parties
such as customers and business partners. |
- OCR feature allows index search
and full text search on scanned paper documents which
saves time to locate information
- The ability to support different
distribution mode such as via email, fax or web provides
more options for recipients.
|
Security control
management
Protection
of confidential information is not only an internal policy
issue but also another compliance issue. The ability to
limit access control and log access record for confidential
information is vital to each organization. |
- Security control feature of EDMS
can limit unauthorized users to access confident or
sensitive information.
- Audit trails are available in EDMS,
which facilitate management review and control.
|
Assurance of disaster
recovery
All documents
are important and valuable asset of business organizations.
Natural or accidental disaster such as flood, fire and
theft will cause destruction or loss of important documents.
|
- DMS allows archiving important
documents in CD/DVD with built-in view and search
function for backup.
|
